Two, convenience. Phone calls can be missed. Faculty member teaching a class, student in a class, parent at work, none of them can answer my calls. But my email will reach them and wait until they can check it at their convenience, and theirs mine.
Further, whenever we collect students information, it gets entered into our excel file database by your truly. I've read and typed, and retyped, many, many email addresses. And frankly, though it doesn't have any meaningful impact in this particular situation, I've come to learn the importance of a professional email address.
A Professional Email Address SHOULD NOT:
- Be Childish (Ladies): It may sound like a joke, but truly, nothing about My Little Pony, Care Bears, or even Unicorns, is appropriate. It doesn't matter how much you may still love your childhood cartoons (and hey, that's ok, to an extent), I want to feel like I'm communicating with an adult. Not a child. And this doesn't apply to just the high school students coming into WT who I communicate with. There are plenty of other people my age who need to rethink their primary email address.
- Attempt Witticism (This one is for the Gentlemen): I know, I know. You really, truly, at the bottom of your heart, know that you're the first person to come up with firstname.lastname@example.org, but there's a problem. Your last name isn't Bond, its Doe, and that's confusing to others who have to email you. Further, you aren't 007, you don't have a license to kill, and I promise you, I *promise* you, I have a dozen other '007' email addresses in my database at any given time. No joke. Not only was it not clever, it was downright cliched. And it sure doesn't help your machismo. Think about it before you create that gmail account...
- Be and Obscure Combination of Letters and Numbers: Seriously, do you have *any* idea how difficult it is to retype email@example.com accurately? Now do it dozens of times, because you're in secretarial work and maintaining an email list of some sort. This is simply unnecessarily difficult.
- Be Excessively Long for Any Reason: A bad email address: I_luv_my_little_pony_becuz_its_so_cute_and_it_makes_me_smilesfirstname.lastname@example.org. I think it's pretty self-explanatory. Cutesy only gets you so far in life.
- Tell Me Who You Are: I personally find it refreshing when the email address includes a person's name in some form or fashion, even abbreviated. It's much easier to remember John Doe's email address, email@example.com than, say,
- Be Short and Concise if Possible: I don't need your life story in your email address. Your birth date, graduation date, anniversary, and favorite holiday, are all best left in your planner.
- Avoid Anything Unnecessary: When you look at most school or professionally provided email addresses, they tend to have certain elements in common. Names, initials. Maybe some sort of number. And that's it. It's clear, concise, and easy to remember. Ex) firstname.lastname@example.org. No, you may not work for an organization that provides such an email address, but you can model yours after a similar format. email@example.com, for example. Add in a middle initial or quick two digit number if the basic format is taken.
Do I really care about your email address or the email address of any of the prospective students who email me? No, not really. But be aware it does leave a significant first impression. There are a couple I've run across that will be forever etched in my memory. I don't even remember who they belong to. I just know that if, upon retyping your email address, I can't help but laugh out loud, you probably need to reconsider.
It won't affect you too much when applying for colleges, because people expect such things of those fresh out of high school. But when you're 23, applying for jobs, and 'boi' is still a part of your email address... you may need a professional intervention.
(Note: All given email addresses were completely made up on a whim. If you're John Doe and I just plastered your email address all over the internet, I'm deeply sorry you have such a generic name.)